For a complete walk-through, check out the list below of fundraising event planning steps.
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Each committee will hold a major role in pulling off your event, and they should work together to coordinate plans. Takeaway: Forming your committees upfront can help your organization delegate tasks and cover every aspect of your fundraising event. To do so, you need to determine your goals. Your goals will direct the course of your event. Sticking to your budget is necessary to ensure that you actually raise money with your event. Creating a reasonable budget for your event can ensure that you plan accordingly, cut unnecessary expenses, and further your cause.
Takeaway: Mapping out all of your expenses can help you create a reasonable budget, so that you can cut costs and remain profitable with your fundraising.
Takeaway: Choose a date and venue at least 6 months in advance that will create the most access for your donors, so that as many of them can attend as possible. Takeaway: Scheduling your event across all of your committees can help ensure that every task is accounted for and that your team can access your timeline holistically. Sponsors can help you cut event expenses, raise awareness for your event, and provide in-kind donations. Takeaway: Recruiting sponsors can help you earn more at your fundraising event.
Preparing sponsorship materials can help you reach out to local businesses effectively. For the marketing stage of your next fundraising event, you need to create a cohesive strategy that will resonate with donors and prospects alike. From branding to announcements to social media, all aspects of your marketing plan need to gel well together.
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For a complete walk-through, check out the list below of fundraising event marketing steps. Branding your event can create recognition between your organization and your donors and keep all of your communications consistent. Takeaway: Brand your event by planning your event name, logo, colors, hashtag, and theme in advance. Make sure that your marketing team has access to standardized toolkits so that your message stays consistent across your advertisements. Showing donors what their donations can achieve for your cause can encourage them to donate before the event. Determine your guest speakers and entertainment well in advance at least 3 months so that you can highlight them in your advertisements.
Takeaway: Entertain and inspire your event attendees by planning for your guest speakers and entertainment stars at least 3 months in advance of the event. To bring in more revenue at your fundraising event, you can sell promotional items. You can sell items in advance at an online storefront, and you can sell them at the event itself. Get inspired with these fundraising ideas! Put some thought into which items represent your organization and your event the best. In fact, you need to plan for day-of hosting activities in advance and leave yourself time to address the unexpected.
The better you can maximize your time during the event, the better your fundraising results will be. For a complete walk-through, check out the list below of fundraising event hosting steps. Sell your event tickets through your crowdfunding platform. Encourage supporters to purchase tickets in advance or RSVP so that you can anticipate the size of your crowd and prepare to meet any potential major donors.
Using a crowdfunding platform will allow your organization to receive donations from a wide variety of online supporters.
You may need additional tools and integrations to pull off your event. Among the most valuable is an event planning software. Your organization should utilize a powerful event management software that is specifically designed to meet the needs of organizations like Universities and businesses, as well as associations. Event software can come in many forms, but make sure whichever software you choose comes fully equipped with:.
Fundraising events of any kind take a lot of work and it is too easy for your fundraising team to become bogged down trying to complete all of the necessary tasks.
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Use an event software to streamline the minutia of your event and focus more important things like forging relationships with donors. Depending on your event, you may need to employ other types of software including:. Takeaway: While event management software may be a nonnegotiable, you should also consider investing in different types of software to raise the most from your donors, depending on the type of event you are hosting. As you near the date of your event, ensure that a schedule is in place to take care of the event logistics.
Recruit enough volunteers to manage all aspects of your event, including:.
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Set your volunteers up for success by clearly communicating what their responsibilities will be and having team members on-site to answer questions and supervise their shifts. The more you engage with your volunteer team, the more successful your event will be! Taking the time to ensure that your venue is ready for the event can help everything run smoothly on the actual event day. Learn more about achieving success with a crowdfunding campaign here. Takeaway: Assess your fundraising compared to your goals before the event, so that you can push for a last-minute fundraising effort or prepare to go beyond your goal with your event attendees.
Takeaway: Preparing your follow-up plan in advance will help you thank donors properly and set the foundation for long-term relationships, as well as future events. We get it! Fundly is dedicated to providing you with the tools you need to raise money for whatever your cause may be. Your Name required. Your Email required. Your Message.
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Form the planning committee. This committee will be in charge of the behind-the-scenes planning before the event. Major tasks will include taking care of event logistics, such as venue and catering, and preparing the planning calendar. Form the host committee. The host committee will manage fundraising for your event. From recruiting donors to purchasing crowdfunding software, the host committee should help your organization fulfill your fundraising goals.
Form the event day committee. This committee will be in charge of executing the event, ensuring that all staff and volunteers are accounted for and in their proper place.
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Determine your subcommittees. Advertising and marketing. Social media management. Review key questions with your committees. Asking these questions will help your organization assess your needs and create reasonable goals to fulfill those needs: What is the purpose of hosting this event? What do we hope this event will improve in our organization? What specific cause do we want to promote within our larger mission?
Determine your fundraising goals. Your fundraising goal will be the amount of money you want to raise for your organization. You may have an overall goal for your organization as well as individual goals for individual fundraisers. The first place to look for federal grant resources is the comprehensive database at grants. This official database requires a somewhat in-depth registration process, so be sure to set aside some time to work on it. Two of the largest and most active grant-giving federal bodies are national endowments devoted specifically to supporting nonprofit projects.
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